11. Manage Meetings That Get Results!

One could argue that Meeting Management is not an advanced topic: after all, most of us have understood since the 1970s the importance of planning and managing effective meetings. Any yet, in most Enterprises, the ineffective and inconsequential meeting is a long-established ritual. Poor preparation; the wrong attendees; ineffective agenda control. Slow or no follow-up. Meetings That Get Results are especially important to the competent Project Oriented Enterprise; you want proper agenda setting; adequate preparation; timely meeting management, appropriate agenda control, and timely and adequate follow-up.

Given that well-managed meetings provide essential communication for stakeholders in cross-functional projects, and offer the most effective information exchange for project status analysis, isn’t it time to increase your meeting management results?

Learning Objectives

	Assess the effectiveness of current meetings in your Enterprise.
	Describe the prerequisites and steps of preparing for an effective meeting.
	Explore a contracting process that gets meeting participants “on the same page”.
	Discuss the challenges to managing diverse project-related meetings.
	Identify methods for keeping meetings on-track, while keeping participants engaged.
	Discuss the importance of rapid turn-around of meeting minutes and follow-through on meeting open items.
	Develop an action plan for improving project-related meeting effectiveness.

Audience
All project stakeholders, including Executives, Resource Managers, Customers, Project Managers, Team Members, and especially the Program or Project Management Office. Note that our two-day session, Facilitator Training: Improving Group-Process Effectiveness, offers more advanced topics for those who facilitate larger or more-intense group sessions, such as our Rapid Initial Planning® sessions, or Requirements Elicitation sessions.

Modular Project Management is a registered trademark of Goff Associates, Inc., the ProjectExperts.